Administrative Sales Assistant

Administrative Sales Assistant

Bakersfield

ADMINISTRATIVE DUTIES

• Answer phones and transfer to appropriate team member
• Greet and welcome visitors
• Package and send bid contracts, registered mail, and other contract documents
• Prepare and send invoices for accounting department
• File customer paperwork
• Process important emails, faxes, and mail to appropriate person
• Other duties as requested

CUSTOMER SERVICE

• Pivotal role in the sales process.
• Assist Account Representatives (AR) in all aspects of the customer relationship
• Respond to customer inquiries
• Determine resolutions for issues
• Work with the AR, accounting department, office staff, manufacturers, subcontractors, and freight companies, as needed
• Create, review, and process purchase orders with attention to detail
• Review vendor acknowledgements for accuracy
• Keep customers updated on progress of orders
• Research basic information on prospects as requested by AR
• Review information for accuracy and consistency
• Create customer quotes, research manufacturer details

TEAM COORDINATION 

• Work with Account Representatives and other team members to assure proper flow of information and timely deliveries
• Provide updates to customers as requested
• Track product from quote to installation

QUALIFICATIONS: 

• Education: AA Degree or higher, preferred
• Proficient with MS Word, Excel, and familiar with database management
• Multitasking with ability to keep numerous projects in motion
• People oriented, good interpersonal skills
• Keen attention to details
• Can work independently as well as with groups
• Strong organizational skills
• Strong written and verbal communication skills
• Must be able to work in a fast-paced environment

To apply: Click on link and load resume here.