Receptionist / Administrative Assistant

RECEPTIONIST/ADMINISTRATIVE DUTIES

  • Answer phones and transfer to appropriate team member
  • Greet and welcome visitors
  • Package and send bid contracts, registered mail, and other contract documents
  • Prepare and send invoices for accounting department
  • File customer paperwork
  • Process important emails, faxes, and mail to appropriate person
  • Other duties as requested

CUSTOMER SERVICE

  • Pivotal role in the sales process for SSEC
  • Assist Account Representatives (AR) in all aspects of the customer relationship
  • Respond to customer inquiries
  • Determine resolutions for issues
  • Work with the AR, accounting department, office staff, manufacturers, subcontractors, and freight companies, as needed
  • Create, review, and process purchase orders with attention to details
  • Review vendor acknowledgements for accuracy 
  • Keep customers updated on progress of orders
  • Research basic information on prospects as requested by AR
  • Review information for accuracy and consistency
  • Create customer quotes, research manufacturer details

TEAM COORDINATION 

  • Work with Account Representatives and other team members to assure proper flow of information and timely deliveries
  • Provide updates to customers as requested
  • Track product from quote to installation

QUALIFICATIONS: 

  • Education: AA Degree or higher, preferred
  • Proficient with MS Word, Excel, and familiar with database management
  • Multitasking with ability to keep numerous projects in motion
  • People oriented, good interpersonal skills
  • Attention to details
  • Can work independently as well as with groups
  • Strong organizational skills
  • Strong written and verbal communication skills
  • Must be able to work in a fast paced environment
  • Must pass background check with the state to work at school sites

PLEASE APPLY AND UPLOAD RESUME USING THIS LINK: https://loxo.co/job/195217

Experience :
1-2 years
Wage :
Job Location :
Bakersfield
Creation date :
12/18/2018