Estimating Assistant

  • General knowledge of construction trades and the work performed by each
  • Computer programs:  Microsoft Word, Excel, Procore, Adobe Acrobat
  • Professional and concise written/ verbal communication and interpersonal skills
  • Email and face-to-face interactions as “gatekeeper” between our estimators and the subcontractors regarding job estimates, bids, status updates and introductions
  • Time-management, multitasking and organizational skills 
  • Developgood working relationships with Subcontractors, local builders exchange and clients
  • Team Oriented attitude and punctuality       

Essential Job Functions

  • Check Bids DAILY – forward email correspondence to correct Estimator or review with Estimator and issue responses on their behalf
  • AssistEstimators with clerical tasks as directed
  • Accompany Management to hand deliver hard bids
  • Attendbi-weekly Estimating meetings (7 a.m. every other Wednesday) – note action items and assist with follow-up to completion
  • Update and maintainlist of bidding Subcontractors and their contact information in Procore – send Estimating team a copy of the vCard (Outlook) for new Subcontractors
  • Update and maintaindocuments (sub bids, archived bids) in Estimating file tree structure:  X:\Estimating
  • Uploadelectronic documents received from Owners and Architects to Procore
  • Assist in the preparation and distribution of BidPackages prepared by the Estimators
  • Scanplan rooms (local and other builders exchange websites for towns and counties nearby), local newspaper/website, etc. for information on potential projects, new subcontractors and vendors to bid projects (See Addendum 1 for listing of agencies)

o   Verify email enrollment for email notifications from northern and central CA construction plan rooms

o   BIWEEKLY - Compile a list of projects from plan rooms that Management may want to bid – provide this list of projects, along with any other General Contractors (GCs)s who are listed as interested in bidding the same work.

  • Receiveand log Addendums and Owner/Architect Directives to Procore “Correspondence” section; distribute same information to the Subcontractors
  • ReceiveSubcontractor bids; Review bids for acknowledgement of addendums, RFI's, appropriate wage rates, etc.  Contact Subcontractors as needed for required corrections; distribute bids to correct Estimator.

   Print hard copies of received bids and distribute them to the appropriate Estimator.

  • Savebids electronically in appropriate file folders. Save hard-copy bids in appropriate inboxes. Create bid binders for estimators when needed.
  • Contactbidders by phone to verify receipt of Invitations to Bid and to determine their intent for providing proposal – large amount of time spent on this.
  • Address questions from subcontractors regarding how to use Procore, submit bids in the system and provide dates relevant to bid deadlines
  • Assist Estimator in preparing requests for information (RFIs)
  • Assist Estimators with hand off of awarded project to Project Manager
  • Archive unsuccessful bids with input from estimators
  • Respond to subcontractor inquiries regarding work awarded as instructed by Estimators
  • Set up projects in Procore
  • Visit downtown building department to see who is requesting construction permits
  • Assist Bart with completion of client Requests for Proposals (RFPs) and Request for Qualifications (RFQs)
  • Provide relief / backup on front phones for receptionist when needed


Experience :
3-5 years
Wage :
Job Location :
Creation date :