Essential Job Functions

·    Coordinate bidding schedule and workload with principals to determine which projects to pursue.

·    Update bidding schedule and assign projects to Estimators for bidding.

·   Prepare Bid Packages and initiate bidding procedures:

  • Obtain all documents for bidding including plans, specifications, soils reports, etc.
  • Prepare invitation for subcontractors with bid instructions, bid form, outline scope of work and preliminary schedule.
  • Review bid drawings and prepare appropriate list of subcontractors to be solicited for bids.  Present subcontractor list and bid documents for distribution of bid packages.
  • Coordinate with secretary to assure bidders are in receipt of bid invitations and verify whether or not they intend to respond with quotes.
  • Forward bid packages to Construction Secretary for obtaining bonds, insurance, MBE/WBE advertising and any other required paperwork for the bid.

·    Coordinate Subcontractor Design Build proposals if appropriate.

  • Prepare Proposal Documents including:
  • Proposal Letter
  • Spreadsheets
  • Clarifications and Exclusions
  • Alternates
  • Allowances
  • Enumeration of the Drawings
  • When appropriate complete:
  • Owner’s Bid Documents.
  • Owner’s online procurement procedures.

·   Upon project awarded:

  • Prepare Agreement for review and signature.
  • Prepare Bid Grid for guaranteed maximum price agreements.
  • Prepare “Turnover” documents for Project Manager and assist with job set up.
  • Discuss proposal related issues with Project Manager during construction and provide additional documentation if appropriate.

·   Preconstruction services:

  • Meet with prospective clients to discuss proposed projects and provide estimated costs based on preliminary information.
  • Develop preliminary control budgets during schematic design and design development.
  • Provide constructability reviews during schematic design and design development.
  • Provide alternate pricing for consideration in determining construction methods and materials.
  • Prepare budgeting for value engineering.

·  Prepare Conceptual Estimate and Bid Proposals for presentation including:

  • Thorough review of all bid documents.
  • Attend pre-construction meetings and / or coordinate site meetings for subcontractor’s site investigation.
  • Perform takeoffs and prepare Timberline cost spreadsheet.
  • Prepare General Conditions
  • Accept questions from Subcontractors and Prepare Requests for Information (RFI’s) for presentation to the Owner/Architect.
  • Review Addendums and distribute to Subcontractors with additional direction as neededz
  • Obtain design fees from Architect, Civil Engineer, Structural Engineer and Landscape Architect if appropriate.
  • Prepare estimated costs for permits and utility connection fees if appropriate.
  • Review Subcontractors Bids for correct scope of work, clarifications and exclusions and request revised proposals if appropriate.
  • Determine lowest responsible subcontractors quote for inclusion in proposal.

Non-essential Job Functions

·         Review plan room publications and other invitations for upcoming bids.

·         Track and review results of recent bid openings.

·         Maintain list of approved subcontractors for bid solicitation.

·         Upload appropriate documents to pVault paperless file storage.

·         Maintain current Projects Bidding Log and printing charges for bidding projects.

·         Respond to Subcontractors requests for bid results.

·         Submit all proposals to Principal for review prior to presentation and make appropriate revisions.

·         Follow up with Owners after presentation of bids and proposals and provide additional information and revised costs as needed.

MUST HAVE General Contracting estimating experience.

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization


Experience :
3-5 years
Wage :
Job Location :
Bakersfield, CA
Creation date :