Fundamental Objectives: Under the general direction of the Human Resources Supervisor, the HR Generalist is responsible for performing professional level human resources work and carrying out responsibilities in one or more functional areas, such as: staffing, employee relations, compensation, training, employment, labor relations, safety, affirmative action and employment equity programs, and personnel research.
Essential Functions of the Job:
- Provide lead responsibility in processing a variety of personnel forms to hire, promote, transfer, and separate employees in the automated HR/Payroll system
- Consult with personnel liaisons, supervisors, and management staff regarding personnel actions and their adherence to contractual guidelines, and other policies and procedures
- Oversee the employee records unit; assist departments in preparing documents to request personnel activity; upon receipt of documents, verify the information and locate missing information, confer with the originator regarding alternatives, if appropriate, verify calculations, obtain authorized signatures and key information into the HR/Payroll system; be knowledgeable of signatures required for various actions requested
- Maintain a wide variety of critical data in the system: current position information, including current hierarchy information; personal data, such as employee name, social security number, address, telephone number; employee data, such as work hours, probation or qualifying period, acting pay, service data and assignments
- Ensure company compliance with federal and state laws, including reporting requirements
- Evaluate job positions, determining classification, exempt or non-exempt status, and salary
- Assess need for and develop job analysis instruments and materials
- Issue and record adjustments to pay related to previous errors or retroactive increases
- Perform benefits administration and compensations including but not limited to medical, dental, vision, and 401K to include claims resolution, change reporting, and communicating benefit information to employees
- Maintain employee’s garnishment information
- Maintain knowledge of the system required to retrieve reports and other requested data for management
- Prepare reports as required
- Conduct annual benefits renewal orientation to all employees
- Perform other related duties as assigned by the Human Resources Supervisor.
- High School Diploma. AA in Business Administration or related field preferred.
- Three (3) to five (5) years of HR experience
- Must have experience with ADP (automated data processing) HR/PR system
- Knowledge of pertinent federal, state and local laws, codes, and regulations pertaining to human resources management and record keeping
- Skilled in the use of computer including but not limited to Word processing and Excel spreadsheet software
- Excellent public speaking and telephone skills
- Proper grammar, punctuation, and spelling in business letter writing and report preparation
- Excellent organizational methods and techniques of record keeping and records management
- Maintain confidential information and records
- Communicate clearly and concisely, both orally and in writing
- Ability to travel as needed to perform job duties
- Establish and maintain effective working relationships with those contacted in the course of work
- Comprehend instructions as given by the supervisor as well as the ability to work independently
- Utilize computer equipment, adding machine/calculator, and other standard business machines effectively
- Effective time management skills in order to meet established deadlines
- Possession of a valid California Driver’s License, State automobile insurance, and acceptable driving record substantiated by a DMV printout
- Completion of a substance abuse screening upon offer of employment
- The following physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to stand; walk; and occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds.
- Some overtime and weekends may be required.
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