Accounts Payable Specialist

Great client has an immediate need for an Accounts Payable Specialist. This is a direct hire role. Under supervision, performs a full range of Accounts Payable duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare and pay discount invoices and utilities.
• Performing day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Check and file receiving (GRPO paperwork), separate any discounts to expedite payment.
• Match and code invoices with delivery receipts.
• Submit all expenses, freight, and price changes to appropriate person for approval.
• Post payables daily, including landed costs, and A/P Down payment (pre-pay) invoices.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Process Check runs weekly as well as daily manual checks, when needed.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Run aging summary/detail, check listings, verify all invoices from vendor statements are processed.
• Process all incoming credit references, resale certificates, and create new vendor accounts.
• Process all outgoing payments associated with WIRE/ACH and/or electronic payments.
• Understands compliance issues around accounts payable processes (W-9, sales tax, freight, etc.).
• Annual processing of 1099 reports as well as assist with year-end duties.
• Run end of year reports, review with senior management.
• Cross train with Accounts Receivable department to provide backup when necessary.
• Performs other duties as assigned.

QUALIFICATIONS:

Must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

EDUCATION AND/OR EXPERIENCE:

Must have a high school diploma or G.E.D equivalency and 2+ years of Accounts Payable experience, proficient in Microsoft Excel, and preferably experience with SAP Business One (SAP B1) or similar software system.

SKILLS AND ABILITIES:

Knowledge of basic mathematics including fractions, percentages and simple interest; alphabetic and numerical filing sequences; telephone procedures; office practices and procedures; and basic computer usage as it relates to accounting clerical work. Ability to make arithmetic computations rapidly and accurately on an electronic calculator; type from clear copy; compare, verify, reconcile and balance financial and statistical information from different sources; follow oral and written directions; interact effectively with co-workers and the general public, in person and over the telephone; perform detail work continuously and independently involving written or numeric data; write neatly and legibly; and meet deadlines.