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Reference :
Accounts Payable Specialist
Category :
Contract :
Direct Hire
Job(s) available(s) :
Experience :
1-2 years
Studies level :
High School Diploma/Equivalent
Wage :
Working place :

Great client has an immediate need for an Accounts Payable Specialist. This is a direct hire role. Under supervision, performs a full range of Accounts Payable duties.


  • Prepare and pay discount invoices and utilities.
  • Performing day to day financial transactions, including verifying, classifying, and recording accounts payable data.
  • Check and file receiving (GRPO paperwork), separate any discounts to expedite payment.
  • Match and code invoices with delivery receipts.
  • Submit all expenses, freight, and price changes to appropriate person for approval.
  • Post payables daily, including landed costs, and A/P Down payment (pre-pay) invoices.
  • Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
  • Process Check runs weekly as well as daily manual checks, when needed.
  • Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
  • Run aging summary/detail, check listings, verify all invoices from vendor statements are processed.
  • Process all incoming credit references, resale certificates, and create new vendor accounts.
  • Process all outgoing payments associated with WIRE/ACH and/or electronic payments.
  • Understands compliance issues around accounts payable processes (W-9, sales tax, freight, etc.).
  • Annual processing of 1099 reports as well as assist with year-end duties.
  • Run end of year reports, review with senior management.
  • Cross train with Accounts Receivable department to provide backup when necessary.
  • Performs other duties as assigned.



Must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions


Must have a high school diploma or G.E.D equivalency and 2+ years of Accounts Payable experience, proficient in Microsoft Excel, and preferably experience with SAP Business One (SAP B1) or similar software system.


Knowledge of basic mathematics including fractions, percentages and simple interest; alphabetic and numerical filing sequences; telephone procedures; office practices and procedures; and basic computer usage as it relates to accounting clerical work. Ability to make arithmetic computations rapidly and accurately on an electronic calculator; type from clear copy; compare, verify, reconcile and balance financial and statistical information from different sources; follow oral and written directions; interact effectively with co-workers and the general public, in person and over the telephone; perform detail work continuously and independently involving written or numeric data; write neatly and legibly; and meet deadlines.


Laura Hill, CEO / Executive Recruiter | 661-340-5099 | This email address is being protected from spambots. You need JavaScript enabled to view it.