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Reference :
Administrative Assistant
Category :
Contract :
Direct Hire
Job(s) available(s) :
Experience :
1-2 years
Studies level :
Wage :
Working place :


  • Professional appearance & demeanor.
  • Exemplary customer service.
  • Minimum 1-2 years prior general clerical work experience.
  • Proficiency in Microsoft Word &Excel.
  • Minimum typing speed of 45 wpm.
  • Coordinates all work with the assigned project(s) with the Project Manager and/or Superintendent.
  • Reports directly to the President


  • Type and distribute project correspondence.
  • Maintain correspondence logs and files.
  • Log and distribute drawings and specifications.
  • Maintain related files and logs; must be able to lift 30 pounds.
  • Compile and maintain subcontractor, vendor, and key contact lists.
  • Type and distribute subcontracts and purchase orders. Log status of same.
  • Coordinate project closeout.
  • Compile guarantees and operating/maintenance information.
  • Type and distribute prime contracts, subcontracts, and purchase Orders. Log status of the same.
  • Monitor status of prime contractor and subcontractor insurance. Ensure current certificates are on file.
  • Log and distribute submittal data and drawings. Maintain related files and logs.
  • Type and distribute requests for proposals or quotes. Maintain request logs. Ensure timely responses to requests.
  • As assigned, type and distribute bid packages. Solicit proposals and quotes for individual packages. Record and summarize bid results.
  • Record in log which Prime Contractors are on site each day per daily reports. Record daily reports in Expedition.
  • Take meeting minutes. Type and forward copies of minutes to all attendees.
  • Record modifications to contract documents on Record Sets
  • Place supply orders and order maintenance service on office equipment.
  • Work on certified payroll documents if project is prevailing wage.
  • Other tasks as assigned. When assigned to duties at the Main Office the following may also be required
  • Cover Front Desk/Phones for Receptionist’s breaks.
  • Pick up Kitchen as assigned (usually 1-week every 2 months).
  • Assist other Administrative Assistants as needed.


Accurate complete and orderly logs, files and reports, timely completion of all assigned tasks.

Laura Hill, CEO / Executive Recruiter | 661-340-5099 | This email address is being protected from spambots. You need JavaScript enabled to view it.